Venue:Society
Hall
Time
:19:00 hrs
Attended
by:Owners at the Atria apartment
Mr.Sreekuttan
gave the Welcome address
Mr.Roy
Issac gave a brief on all the works undertaken at the Atria Society
till date and the present status of all matters currently in progress
and to be undertaken at the apartment on a priority basis.
Mr.Prabhapurayil
presented in the meeting all financial accounts updated till Dec
31st,2017
Mr.Shaji
Baby John handed over a further cheque of Rs.5,00,000 /-(Five Lakhs)
to the new Association
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No and the points discussed in detail and to be implemented
1.
It has been made clear to all owners that every owner will be a part
of the association and accordingly all members were handed over the
membership forms.Bye -laws were also distributed to all owners who
were present at the meeting.
2.
New Association will take over Accounts from Jan 1st, 2018
onwards.The copy of the last three years financial accounting summary
was also circulated to all members present.
3.
From March 2018 onwards-the maintenance amounts will be Rs.2500/- per
month per apartment.
4.
Maintenance amounts for the current month will have to be paid
on/before the 10th of the same month ,failing which Rs.100 will be
charged as fine and Rs.100 /- each for every month thereafter
5.
In order to create the sinking fund for the apartment -the following
was the decision taken:Every flat owner will have to pay Rs.15000/-
to the Fund.It could be done as a one time payment/two time payment
or even thrice.The deadline for the payment to the sinking fund has
been kept as May 31st ,2018.
6.
Every month-the Association will endeavour to put up the statement of
accounts on the board
7.
All the owners will be given the option to pay the maintenance dues
via bank on line transfer to the Associations bank account number
directly.He /She need not come in person to do the same.All owners
who pay via cheque /on line transfers may please provide remittance
details to the association for better account keeping.
8.
Owners/Tenants may pay the maintenance amounts due vide cheque
payment also.Cash payments are also allowed.
9.
All maintenance fee defaulters(till December 2017) will be given
further three months from the AGM date(5-2-2018) before which the
owner should pay up the maintenance dues.All pending dues till Dec
2017 will have to cleared before May 10th ,2018
10
. It was presented to the members that on an average we have a
certain fixed expense for running the society and it comes up to
approximately Rs.1.5 lakhs per month.(Includes AMC and Salary for the
employees).
11.
If any owner wishes to pay the entire one year s maintenance
subscription amount at one time-he will be given a relaxation of
Rs.1000/-.That is if he wishes to pay for one year at one go
''Rs.2500*12=Rs.30,000/-,in this case-he has to pay Only Rs.29000/-
12.
It was unanimously decided that we will have the swimming pool
rennovated and it will be made operational. But on top of the expense
agendas priority will be raising funds for the external apartments
façade painting and renewal of all the existing AMC'S.
13.
External façade painting will be done before the Onset of Monsoon in
2018.(This will be done keeping the funds in hand in mind)
14.
The current sewage treatment plant and the water treatment plant will
be inspected by the experts and fresh quotes to be sought to revive
the same.
15.
W.e.f Feb 6th,2018-all Owners must ensure and see that their FUTURE
tenants will have to pay a caution deposit of Rs.5000/- to the
society before the tenant moves into the apartment.This caution
deposit fee will be utilised in case the tenant misuses the society's
common areas/property.This Rs.5000/- is 100% refundable when the
tenant vacates the apartment without any property loss/damage to the
Atria society
16.
All existing tenants who are currently residing in the apartment-in
case they are going to over stay from April 1st,2018 onwards-they
will have to pay the caution deposit as mentioned as above of
Rs.5000/-.Same conditions-will be refunded upon clear vacating of the
apartment.Owners will have to ensure this
17.
All tenant must produce and submit a copy of their Identity proof to
the care taker.Owners of existing tenants and future tenants -please
ensure this
18.
Door to the terrace will be kept under lock and key.Key will be
available with the care taker.There will be register for the
issue/return of the key
19.
Mr.John Varghese will get an AMC quote for the GYM
20.
The waste disposal Incinerator Machine will be made operational ASAP.
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