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Synopsis of Atria Bank Record as on 31st Mar 2019
Synopsis of Atria Bank Record as on 31st Mar 2019 is provided in the link below;
[Synopsis of Account 2018-19]
[Synopsis of Account 2018-19]
Minutes of the General Body Meeting Held On 27.04.2019 at The Atria
Minutes
of the Annual General-body Meeting of
The
Atria Owners Association, Thevara
(Venue:
The Party Hall, Ground Floor, The Atria)
(Date:27.04.2019)
The
meeting started at 6:55 PM with the opening remarks of Mr.
Sreekuttan, the President of the Association. After welcoming all
attendees, the agenda of the day was presented;
Agenda:
- Welcome address by President
- Annual Report and accounts presentation(FY 2018-2019)
- Minutes of Previous years AGM meeting was discussed and minuted
- Election of new office bearers
- Open forum for discussion
- Dinner
The
audited accounts of the Association for the financial years of
2017-18 and 2018-19 was presented by the President. Mrs. Anita, the
Secretary of the Association joined the President in explaining the
figures mentioned therein the account statements. Along with the
accounts minutes of each meeting with the Builder's representative
were also presented. Further it was announced that the account
statements as well as the minutes would be made available to the
owners by mail and blog. Comments and queries/clarifications were
also invited from the members.
While
explaining the position of sinking fund, Secretary emphasized on some
owners not paying the same citing some or other reason. President,
Secretary, Mr. Roy (D13) and Mr.Shaji Baby John (A14) reiterated that
Sinking Fund should not be clubbed with any other issue as it is the
for a specific purpose. One of the the owners who has defaulted
partial payment of Sinking Fund stated that they are willing to pay
once the damages caused by the painting parties are addressed by the
association. From the explanation of the owner and caretaker followed
by the above discussion the owner agreed to look into the matter once
again and clear the dues immediately. The same owner raised the issue
with Electrical connection to the flat and caretaker clarified that
the issue was pending with M/s. KSEB.
While
discussing the minutes of meetings with the Builder's representative
it was requested by Mr. Shaji Baby John that Mr.Balagopal would have
been invited to better explain their position. The owners pressed for
the need of the following to be addressed with high priority;
- Car parking plan
- Handing over of original land documents
- Payment of balance amount of Sinking Fund i.e. Rupees 20.5 lakhs by Mr. Shaji Baby John to the association.Mr.Shaji Baby John informed that April ,2019 onwards, every three months..he will be handing over an amount of Rs.5 lakhs..thereby contributing to the pending sinking fund of 20.5 lakhs
- Payment of Rupees 48,000/- (forty eight thousand only) for pollution clearance of STP (Mr. Shaji Baby John agreed to pay the same whenever required).Currently our certificate has expired and was last valid till June 2012.
Regarding
the grills in the windows,the Builder agreed to pay the due amounts
for the fixing of grills to the Owners who had fixed it before the
Builder representative started doing the grill fixing exercise.It was
decided to keep a deadline of 90 days to settle the issue.(latest by
30th July,2019).
The
general body decided that in the light of Builder's representative
ready to fix grill for each window of the flat as a statutory
requirement, it's the onus of the owner to make sure that they become
compliant with the government rules. If no response is received from
the owners, the Association shall consider that each owner is
complying with the related rules.
Next
in agenda was the election of office bearers. Majority wanted the
present team to continue and team agreed. Secretary appealed to the
owners to be participative in the affairs of the society and further
to the owners and their tenants not to take everything for granted
when it comes to the running of this society. Mr. John Varghese (3A)
was inducted as an additional executive member of the committee
managing the day to day affairs.
Mrs.
Anita further explained the financial position and from the accounts
presented it is seen that the income and expenses are barely breaking
even. The general body then passed the decision to enhance the
monthly service charge to Rupees 3,000/- (three thousand only) with
effect from the month of October, 2019.
Then
the matter of swimming pool was taken up and much deliberation the
General-body formed a team of two comprising Mr. Thomas (D08) and Mr.
Praveen (F07) for studying the scope of either revamping the pool or
to look into alternatives.
Mr.
Thomas (D08) brought the attention of general-body to the scope of
Solar Power and the team formed for the pool along with
him was also assigned with the task to exploring scope of
the same.
Further
the general-body after discussions, decided the following;
- Strict compliance of the owners/residents on no maintenance work resulting in noise to be carried out after 7:00PM
- Owners must obtain a no objection certificate from their tenants as and when required by the Association from time to time.
- Owners must submit details of tenants in the prescribed format as required by the Association (a form shall be issued by the association for the same)
At
7:30PM the meeting concluded and President and Secretary requested
the attendees to proceed for dinner.
[Click here for PDF]
Minutes of the Meeting Held On 02.03.2019 at The Atria
Minutes of meeting held onSaturday 02,March 2019 at 16:30 hrs
Venue:Atria office at Lobby level.
Members present were:
Mr.Shaji Baby John
Mr.Balagopal
Mr.Srikuttan
Mr.Arun
Mrs.Neena Bhatt
Mrs.Anita Mary Peter
Points discussed are as follows
1.Discussed last MoU
2.WE had received Rs.6.5 lakhs from Shaji Sir as against 27 lakhs assured to us.
Hence Rs.20.5 lakhs still pending
Shaji sir said that from April 2019 onwards- he would be giving the association Rs.5lakhs each every alternate month to the association
3.Sinking fund of Rs.75000 will be cleared by the 5th of March,2019.Mr.Bala to facilitate this payment.Done
4.Shaji sir advised Mr.Bala to get the Pollution under control certificate updated till date.Was last valid till June 2012 .Association to give details wherever required for its updation.pending
5.Balcony grills done/to be done/wherever Owner refused was discussed.
i)to be done grills…the owners to be contacted by Mr.Bala and get the work completed
II)wherever grills put by owners on their own- to be paid a refund amount
iii)wherever owners refused grills- owners to give in writing to Builder as well as association a letter stating the same.
All of the above to be facilitated by Mr.Bala.Pending
5.Shaji Sir mentioned that at the earliest..the waste management system by Credai will be set up.He advised Mr.Bala to follow it up with Credai.pending
6.The Atria KSEB name to be changed from Mrs.Rita John’s name to the Atria Secretary name.Mr.Bala to facilitate.pending
7.All the members present proposed to conduct the AGM in the last week of April,2019 and the dates will be announced minimum 3 weeks in advance.
Venue:Atria office at Lobby level.
Members present were:
Mr.Shaji Baby John
Mr.Balagopal
Mr.Srikuttan
Mr.Arun
Mrs.Neena Bhatt
Mrs.Anita Mary Peter
Points discussed are as follows
1.Discussed last MoU
2.WE had received Rs.6.5 lakhs from Shaji Sir as against 27 lakhs assured to us.
Hence Rs.20.5 lakhs still pending
Shaji sir said that from April 2019 onwards- he would be giving the association Rs.5lakhs each every alternate month to the association
3.Sinking fund of Rs.75000 will be cleared by the 5th of March,2019.Mr.Bala to facilitate this payment.Done
4.Shaji sir advised Mr.Bala to get the Pollution under control certificate updated till date.Was last valid till June 2012 .Association to give details wherever required for its updation.pending
5.Balcony grills done/to be done/wherever Owner refused was discussed.
i)to be done grills…the owners to be contacted by Mr.Bala and get the work completed
II)wherever grills put by owners on their own- to be paid a refund amount
iii)wherever owners refused grills- owners to give in writing to Builder as well as association a letter stating the same.
All of the above to be facilitated by Mr.Bala.Pending
5.Shaji Sir mentioned that at the earliest..the waste management system by Credai will be set up.He advised Mr.Bala to follow it up with Credai.pending
6.The Atria KSEB name to be changed from Mrs.Rita John’s name to the Atria Secretary name.Mr.Bala to facilitate.pending
7.All the members present proposed to conduct the AGM in the last week of April,2019 and the dates will be announced minimum 3 weeks in advance.
Minutes of the General Body Meeting Held On 5-2-2018 at The Atria
Venue:Society
Hall
Time
:19:00 hrs
Attended
by:Owners at the Atria apartment
Mr.Sreekuttan
gave the Welcome address
Mr.Roy
Issac gave a brief on all the works undertaken at the Atria Society
till date and the present status of all matters currently in progress
and to be undertaken at the apartment on a priority basis.
Mr.Prabhapurayil
presented in the meeting all financial accounts updated till Dec
31st,2017
Mr.Shaji
Baby John handed over a further cheque of Rs.5,00,000 /-(Five Lakhs)
to the new Association
Sl
No and the points discussed in detail and to be implemented
1.
It has been made clear to all owners that every owner will be a part
of the association and accordingly all members were handed over the
membership forms.Bye -laws were also distributed to all owners who
were present at the meeting.
2.
New Association will take over Accounts from Jan 1st, 2018
onwards.The copy of the last three years financial accounting summary
was also circulated to all members present.
3.
From March 2018 onwards-the maintenance amounts will be Rs.2500/- per
month per apartment.
4.
Maintenance amounts for the current month will have to be paid
on/before the 10th of the same month ,failing which Rs.100 will be
charged as fine and Rs.100 /- each for every month thereafter
5.
In order to create the sinking fund for the apartment -the following
was the decision taken:Every flat owner will have to pay Rs.15000/-
to the Fund.It could be done as a one time payment/two time payment
or even thrice.The deadline for the payment to the sinking fund has
been kept as May 31st ,2018.
6.
Every month-the Association will endeavour to put up the statement of
accounts on the board
7.
All the owners will be given the option to pay the maintenance dues
via bank on line transfer to the Associations bank account number
directly.He /She need not come in person to do the same.All owners
who pay via cheque /on line transfers may please provide remittance
details to the association for better account keeping.
8.
Owners/Tenants may pay the maintenance amounts due vide cheque
payment also.Cash payments are also allowed.
9.
All maintenance fee defaulters(till December 2017) will be given
further three months from the AGM date(5-2-2018) before which the
owner should pay up the maintenance dues.All pending dues till Dec
2017 will have to cleared before May 10th ,2018
10
. It was presented to the members that on an average we have a
certain fixed expense for running the society and it comes up to
approximately Rs.1.5 lakhs per month.(Includes AMC and Salary for the
employees).
11.
If any owner wishes to pay the entire one year s maintenance
subscription amount at one time-he will be given a relaxation of
Rs.1000/-.That is if he wishes to pay for one year at one go
''Rs.2500*12=Rs.30,000/-,in this case-he has to pay Only Rs.29000/-
12.
It was unanimously decided that we will have the swimming pool
rennovated and it will be made operational. But on top of the expense
agendas priority will be raising funds for the external apartments
façade painting and renewal of all the existing AMC'S.
13.
External façade painting will be done before the Onset of Monsoon in
2018.(This will be done keeping the funds in hand in mind)
14.
The current sewage treatment plant and the water treatment plant will
be inspected by the experts and fresh quotes to be sought to revive
the same.
15.
W.e.f Feb 6th,2018-all Owners must ensure and see that their FUTURE
tenants will have to pay a caution deposit of Rs.5000/- to the
society before the tenant moves into the apartment.This caution
deposit fee will be utilised in case the tenant misuses the society's
common areas/property.This Rs.5000/- is 100% refundable when the
tenant vacates the apartment without any property loss/damage to the
Atria society
16.
All existing tenants who are currently residing in the apartment-in
case they are going to over stay from April 1st,2018 onwards-they
will have to pay the caution deposit as mentioned as above of
Rs.5000/-.Same conditions-will be refunded upon clear vacating of the
apartment.Owners will have to ensure this
17.
All tenant must produce and submit a copy of their Identity proof to
the care taker.Owners of existing tenants and future tenants -please
ensure this
18.
Door to the terrace will be kept under lock and key.Key will be
available with the care taker.There will be register for the
issue/return of the key
19.
Mr.John Varghese will get an AMC quote for the GYM
20.
The waste disposal Incinerator Machine will be made operational ASAP.
x
General body meeting
Dear Sir/Madam,
Our Association AGM scheduled to be held on the 5th of February 2018.
Venue: Atria Society Hall Thevara
Time:7PM
The meeting is to discuss the way forward in maintenance and upkeep of our Building and common amenities.
Ratification of the new Officials also is part of the agenda.
Request you to please make it convenient on the above date and time for the meeting.
You may also collect your copy of the Bye-law from the Association Office.
Thank you
Atria Owners Association
PS: all of you must have received call regarding this. Please treat this as a gentle reminder.